Executive Assistant

Job description

At BNY, our culture empowers you to grow and succeed. As a leading global financial services company at the center of the world's financial system we touch nearly 20% of the world's investible assets. Every day around the globe, our 50,000+ employees bring the power of their perspective to the table to create solutions with our clients that benefit businesses, communities and people everywhere.

We continue to be a leader in the industry, awarded as a top home for innovators and for creating an inclusive workplace. Through our unique ideas and talents, together we help make money work for the world. This is what #LifeAtBNY is all about.

We're seeking a future team member for the role of Executive Assistant to join our BNY Pershing EMEA team supporting the COO, CFO and Chief Commercial Officer. BNY Pershing provides a broad range of financial business solutions to investment banks, broker-dealers, wealth managers, financial planners and advisers across EMEA. We provide sophisticated front-end technology and flexible middle office capabilities with execution, settlement and custody services. These are supported by a robust regulatory and compliance framework with dedicated client asset experience and expertise.This role is located in London - Hybrid

In this role, you'll make an impact in the following ways:

• Regularly writes content and produces documentation of a management standard ranging from business justifications, to Powerpoint slides for presentations to intranet blogs on a range of topics.


• Proactively owns the co-ordination of management/business activities required on an annual basis. This could include scheduling meetings for management in regards to Regulatory, PMPs, Skip Levels, Recruitment days and Town Halls, ensuring that deadlines are met and meetings are booked to allowing adequate time for process completion.


• Works autonomously to perform advanced Exec Support activities including diary management, expenses, travel booking and minute taking without supervision.


• Responsible for tasks such as the upkeep of the monthly headcount, monitoring of all new recruits, set up of new hire requisitions (temp and perm,) using Excel.


• Minute taking and action tracking for designated meetings, producing minutes and documentation for distribution that requires no/minimal correction


• Co-ordinates Operations management on COO/MD lead initiatives ensuring delivery dates and standards met.


• Responsible for independently producing agendas, board packs, documentation for meetings in advance of meeting date without reminder.


• Responsible for the scheduling, room booking, VC co-ordination of CSD meetings across the UK, Jersey, Dublin and India.


• Upkeep and maintenance of any required management MI (including recruitment/turnover data).


• Acts as cover for other EAs


• Acts as cover minute taker for other meetings


• Acts as liaison with external suppliers as required


• Responds/co-ordinates responses to requests from Pershing EMEA, Pershing US, BNY Mellon and other group companies

To be successful in this role, we're seeking the following:

• Must have extensive EA experience (incl minute taking) plus experience either of staff management, a task/project based workload or matrix management.


• Must have experience of writing and producing documentation of a management standard and running projects/responsibilities independently.


• Must be able to evidence experience of liaison with management in order to actively chase and close down actions, source documentation in advance of meetings and monitor adherence to policy.


• Must have extensive regulatory or technical minute taking experience


• Must be able to evidence an understanding of the depth of meeting minutes and action recording required for governance and regulatory meetings to an external auditable standard with minimal corrections required.


• Must have experience of proactively arranging Executive members' calendars, travel, expenses board packs, agendas without instruction. Must be able to anticipate forthcoming meeting changes/requirements and categorise urgency.


• Must have strong Microsoft Office skills to include intermediate/advanced Excel, Powerpoint and Word.

At BNY, our culture speaks for itself. Here's a few of our awards:

• America's Most Innovative Companies, Fortune, 2024


• World's Most Admired Companies, Fortune 2024


• Human Rights Campaign Foundation, Corporate Equality Index, 100% score, 2023-2024 • Best Places to Work for Disability Inclusion, Disability: IN - 100% score, 2023-2024


• "Most Just Companies", Just Capital and CNBC, 2024


• Dow Jones Sustainability Indices, Top performing company for Sustainability, 2024


• Bloomberg's Gender Equality Index (GEI), 2023

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life's journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.